Last Updated: March 4, 2021

This Privacy Notice describes how Over the Pond Media, LLC d/b/a  the Glamping Show Americas  (“the Glamping Show”, “we” or “our”) collects, uses and discloses the information we collect about you when you interact with our website (“Site”).  We use our Site primarily to promote, and facilitate registration for, our dedicated trade events for the glamping industry held in the United States and/or online (“Events”). In addition, we use our Site to promote our glamping industry and Events insight offerings through providing opportunities to subscribe to our mailing list and the International Glamping Business Magazine (“ePublications”).

We are committed to be transparent about the data we collect about you, how it is used and with whom it is shared. This Privacy Notice also explains your choices and rights have regarding your personal information. By using our Site, you agree to be bound by this Privacy Notice and consent to our processing of information as specified therein.

1.What Information We Collect and How We Collect it   

Information You Provide Directly

Personal Information: In general, we collect information from you when you voluntarily provide it, such as:

  • When you contact us through our “Contact Us” form on the Site, or send us an email, we will collect your full name, email address and any other information you voluntarily provide us in the content of your message in order to respond to your communication;
  • When you register for our Events, we will collect your full name, company/employer name, state, country, email address and any other information you voluntarily provide us in the content of your subscription request.
  • When you subscribe to any of our ePublications, we will collect your full name, company/employer name, state, country, email address and any other information you voluntarily provide us in the content of your subscription request.

Payment Information: If you register for our Events, as an attendee or exhibitor, a fee may be required.  If you choose to pay fees through the Site, we use to process your credit card transactions.’s privacy policy will apply to payment information processed through our Site. You must be 18 or older to authorize a purchase through our Site.

Information Automatically Collected Through Your Use of the Site

We may automatically collect non-personally identifiable information about you—such as an IP address, device type, device ID, Internet service provider, general location information, page views, a date/time stamp, browser type, referring/exit URLs, search terms used on our Site, operating system, and similar device and usage information— when you visit our Site. For more information, see the "Cookies and Similar Technologies" section below.

 2. Cookies and Similar Technologies         


A cookie is an alphanumeric identifier that your internet browser places on your device so that it can be recognized when it returns in the future. We use cookies and similar technologies to make it easier for you to navigate our Site, enable a faster log-in process or to allow us to track your activities while using our Site. Most browsers automatically accept cookies, but you can usually refuse cookies, or selectively accept certain cookies, by adjusting the preferences in your browser.  If you turn off or refuse cookies, there may be some features of our Site that will not be available to you, and some portions of the Site may not display properly or be less personalized.

Do-Not-Track Signals

Your browser may allow you to set a “Do Not Track” preference. We currently do not respond to “Do Not Track” or similar signals.

3. How We Use Your Information   

We use the information you provide directly primarily to fulfill the services you are requesting, including subscribing to our ePublications or registering for our Events. We may also use this information to contact you regarding our Site. 

 The information we collect automatically is used primarily to help us understand and analyze trends in connection with usage of the Site. We may also use your data to detect and prevent issues relating to security and fraudulent activity, consistent with our legitimate business interest to prevent such issues. In addition, we may use your information to customize content we may send or display on the Site to personalize your experience and assess, improve and develop our Site, business, and professional offerings, and for similar research and analytics purposes.

Where permitted by applicable law, we may also use anonymous, de-identified, or aggregate information that does not reasonably identify you for any purpose.

We do not sell your personal information under California or Nevada law, which defines certain disclosures of personal data for monetary or valuable consideration as “sales.”

4. Who We May Share Your Information With

In general, we only share your information as follows:

To Our Service Providers: we may share your information with third parties who provide services to us, such as website analytics companies, hosting and cloud computing service providers, and payment processors. Our service providers only access, process or store your information to perform their duties to us.

With our Affiliates, Related Companies, and Business Partners: the Glamping Show partners and collaborates with Upgrade Publishing Ltd, and its partial owner Swan Events Ltd, to provide glamping industry insights to their users. For example, we jointly publish a quarterly digital magazine called “Glamping Business Americas” with Upgrade Publishing Ltd. In general, we share your information with these companies in order to provide you with the services you are requesting, such as subscribing to our ePublications or registering for our Events, and to provide you with glamping related marketing information we think may be of interest to you.

Business Transactions: we may share your information in connection with a corporate merger, consolidation, restructuring, sale of certain of our ownership interests, assets, or both, or other corporate change, including without limitation, during the course of any due diligence process.

Required By Law: we may share your information when we are required to do so by law, such as to comply with a subpoena, bankruptcy proceedings, or similar legal process, or in response to lawful requests by public authorities.

If we would like to use your personal information for any purposes other than those described, or as otherwise permitted under applicable law, we will obtain your prior consent.

5. Children’s Information   

Our Site is designed for adults aged 18 and over. We do not knowingly process personal data of any under 18, and should we become aware that any personal data is stored regarding a child under 18, we will follow our internal processes to delete this data in accordance with your data protection rights as soon as is reasonably possible.

6. Hyperlinks on Our Services     

Our Site may contain hyperlinks to websites operated by others whose information practices may be different than ours. Visitors should consult the privacy notices of any other website they are redirected to from our Site as we have no control over information that is submitted to, or collected by, these third parties.

7.Keeping Your Information Secure          

We use reasonable, standard administrative, technical, and physical safeguards to protect your personal information from loss, misuse, unauthorized access, disclosure, alteration, and destruction of your information. However, no method of Internet transmission is completely secure and we cannot guarantee its absolute security.

8.  Storage and Processing of Your Information in the U.S.

We control and operate our Site from the United States.  Our Privacy Notice and practices are governed by the laws of the United States and the Commonwealth of Massachusetts, which may differ from privacy laws in your state or home country.  By submitting your personal information to us through the Site, you consent to the transfer of your personal information to any country and its use and disclosure in accordance with applicable U.S. Federal and State laws and with this Privacy Notice.

9. How Long We Keep Your Information

In general, we will only retain your information for the time necessary to realize our legitimate business purposes and to comply with the law.  We may retain your information prevent, investigate, or identify possible wrongdoing in connection with our Site or to comply with legal obligations. We may also maintain residual copies of your personal information in our backup systems. Please note that businesses cannot remove ratings, or reviews from the data we retain by closing their accounts.

10. Your Choices and Rights 

You have several choices regarding the use and disclosure of your information:

Information You Provide. With respect to the collection of your information, if you do not want your information collected, please do not submit it to us. If you have already submitted information and would like to review, correct or remove it from our records, please contact us at

Marketing Messages.  We may send you marketing communications, about our services that may interest you.  You can opt out of our marketing communications at any time by selecting the “unsubscribe” link in the e-mail or contacting us at Please note that some non-marketing communications are not subject to general opt-out, such as communications relating to services we are providing you, sales transactions, and other support related information.

Cookies.  If you wish to disable cookies, you can set your browser not to accept cookies as described in the section entitled “Cookies and Similar Technologies.”

*Rights for Nevada Residents: Under a Nevada privacy law (SB 220), certain Nevada residents may opt out of the sale of certain categories of personal information.  As of the effective date of this Privacy Notice, we do not sell any type of information covered by that law.  However, if you are a Nevada resident who would like to opt-out of any future sale of your information in the unlikely event we change our practices, you may do so by contacting us at Your request must include your full name, street address, city, state, zip code, and an email address so that we can contact you if needed to verify your identity and the authenticity of the request.

11. Changes and Updates

We may update this Privacy Notice from time to time, and we will make such updates available on our Site. Please review our Privacy Notice periodically for changes. If we make material changes, we will endeavor to provide advance notice of such by email or through a notice on our Site.

12. Contact Us     

If you have any questions or comments regarding this Privacy Notice, please email us at or contacting us at:

Over the Pond Media, LLC
Attn: Privacy Officer
1129 Maricopa Highway, B150
Ojai, California 93023

Our Sponsors

Sky Web
American Glamping Association
Cairn Consulting Group